How to Invest Your Time Wisely 2 Part Series: Part 2
Yesterday we discussed the first 4 of 8 keys to wisely investing your time. Today we will discuss the next 4.
- Never Make False Agreements.
Put any agreements in writing. Even if your first request is not successful, be willing to persist in asking for an adjustment if necessary. Always keep your appointments, and be trustworthy. Make certain that people can count on you. Yes is Yes!Imagine how powerful your organization would be if everyone in it could be counted on to do what they said that they would do. Even among friends, business disputes are often avoided by making written agreements.
- Set a Limit on How Much Time You Spend on the Phone.
People like to talk, sometimes about nothing. So set limits as to how much time you are going to spend on the phone. This will improve your effectiveness and productivity as well. This especially true if you now make use of a cell phone. Be concise and to the point when on the phone. The telephone may be the most powerful business tool that you have. Make wise use of it.
- Just Make Your “no” is , “no”, and your “yes” is, “yes”.
In today’s busy world, many have a tendency to over commit themselves. Saying yes, perhaps when you should have said no. Learn to say no to things that are unimportant or that do little more than consume time. Too many activities and appointments can add needless stress and can rob you of joy. Being all things to everyone is not a realistic goal. It simply cannot be done. We have to be realistic in pursuing our goals. Most like to be thought of well, and they want to be there for their people. However, learning to say “no”, and when to say it, isn’t a self-indulgent limitation. It is an expression of what it takes to run a business successfully and in an efficient and effective manner. It will also help you to promote your people to rise up and take responsibility for their own business.
- Do not Multitask!
Focus is vital for success. If you don’t focus, you are heading for failure. A frequent trap of home-based-business people is multitasking; two conversations at once, family responsibility, taking the kids to school while talking on the phone, being torn between business and family. According to Professor Noreen Herzfeld, who teaches computer science at Saint John’s University, in Minnesota, U.S.A., “people really can’t multitask. The brain cannot concentrate on several things simultaneously.” She adds: “Over time, multitasking erodes our ability to pay focused, close attention, and this eventually eats away at traits such as patience, tenacity, judgment, and problem solving.” If you find yourself looking up a phone number while writing a note to someone, stop and make a choice of either one or the other and complete one task before moving on to the next. Making a choice is the key to success. It leaves your mind free to being fully occupied in your action. “It’s almost impossible to gain a depth of knowledge of any of the tasks you do while you’re multitasking,” states neuroscientist Dr. Jordan Grafman. We simply cannot focus on a number of things at the same time; something has to suffer. Hence, multitasking can result in superficiality and poor retention. Also, the rapid-fire switching of attention causes people to make more mistakes and take “far longer—often double the time or more—to get the jobs done than if they were done sequentially,” says a report in Time magazine. So think twice before multitasking; your day may not be long enough!